Basava Samiti Asia Pacific Ltd (BSAPAC)

Performer Participation Terms and Conditions

1. Acceptance of Application

By submitting this application, I/we acknowledge that participation in the event is subject to approval by Basava Samiti Asia Pacific Ltd (BSAPAC).

I/We understand that submission of an application does not guarantee acceptance. BSAPAC reserves the right to accept, decline, modify or withdraw any performance application at its discretion to ensure the quality, safety and successful delivery of the event.

Incomplete applications or applications that do not include the required information, documents or approvals may not be considered.

2. Performance Requirements and Event Coordination

I/We agree to provide all required performance details, including performance description, participant details, music requirements and any other information requested by BSAPAC within the specified timeframe.

Where required, I/we will provide the final music mix in the requested format prior to the event.

I/We will also carry a clearly labelled backup copy of all performance music on a USB device or other approved format and provide it to the nominated BSAPAC event representative upon arrival.

I/We agree to follow all reasonable instructions provided by BSAPAC representatives, venue management and event coordinators regarding:

• performance timing;
• stage access;
• rehearsals;
• sound checks;
• equipment requirements;
• backstage arrangements; and
• event safety procedures.

3. Performer Eligibility and Child Safety

I/We confirm that all performers participating in the event are authorised to participate.

For performers under the age of 18, I/we confirm that:

• parental or legal guardian consent has been obtained;
• parents or guardians are aware of the nature of the performance and event arrangements; and
• any required approvals, documentation or signatures have been completed.

I/We agree to comply with BSAPAC’s Child Safety requirements and any applicable child protection legislation.

4. Venue Access, Facilities and Event Operations

I/We acknowledge that venue facilities, including dressing rooms, backstage areas and performer spaces, may be shared with other participants.

BSAPAC will make reasonable efforts to provide suitable facilities; however, specific arrangements cannot always be guaranteed due to venue limitations.

I/We acknowledge that:

• parking arrangements are my/our responsibility unless otherwise advised;
• access for large instruments, equipment or vehicles requires prior approval;
• venue access restrictions must be followed; and
• all directions from BSAPAC volunteers, venue staff and authorised representatives must be complied with.

5. Personal Property, Equipment and Insurance

I/We are solely responsible for the safety, security and protection of all personal belongings brought to the event, including but not limited to:

• costumes;
• jewellery and accessories;
• stage props;
• musical instruments;
• electronic equipment;
• personal devices; and
• other performance-related items.

BSAPAC accepts no responsibility for loss, theft, damage or destruction of any personal property or equipment brought to or stored at the venue.

I/We acknowledge that performers are responsible for obtaining appropriate insurance coverage where required, including personal accident, medical, theft, equipment or other relevant insurance.

6. Risk Acknowledgement and Participation

I/We acknowledge that participation in public performances involves certain inherent risks, including but not limited to physical injury, illness, accidents, loss or damage to personal belongings.

To the fullest extent permitted by law, I/we voluntarily participate in the event and accept responsibility for my/our participation.

BSAPAC, its directors, officers, volunteers, representatives and partners will not be liable for any loss, damage, injury, illness or claim arising from participation in the event, except where such liability cannot legally be excluded or arises directly from BSAPAC’s negligence or wilful misconduct.

7. Indemnity

To the fullest extent permitted by law, I/we agree to indemnify and hold harmless Basava Samiti Asia Pacific Ltd (BSAPAC), its directors, officers, volunteers, representatives, partners and agents against any claims, demands, actions, losses, damages, liabilities, costs or expenses (including reasonable legal costs) arising from:

• my/our participation in the event;
• any breach of these Terms and Conditions;
• any negligent, unlawful or inappropriate act or omission by me/us or members of my/our group;
• injury or damage caused by my/our equipment, performance or conduct; or
• any infringement of copyright, intellectual property or other legal rights arising from materials used by me/us.

This indemnity does not apply to the extent that any loss or claim arises from the negligence or unlawful conduct of BSAPAC.

8. Copyright, Music and Performance Materials

I/We warrant that all materials used in my/our performance, including but not limited to:

• music;
• recordings;
• lyrics;
• choreography;
• scripts;
• images;
• videos; and
• other creative content,

are either owned by me/us or used with appropriate permission, licence or authority.

I/We accept full responsibility for obtaining any required copyright, performance or usage permissions.

I/We indemnify BSAPAC against any claims, damages, costs or liabilities arising from the use of materials supplied or performed by me/us.

9. Photography, Recording and Media Consent

I/We acknowledge that this is a public event where photography, video recording, livestreaming and audio recording may occur.

I/We understand that BSAPAC cannot control photographs, recordings or videos taken by members of the public.

I/We grant BSAPAC and its authorised representatives a perpetual, worldwide, royalty-free and non-exclusive right to photograph, record, reproduce, edit, publish, communicate and use my/our:

• name;
• image;
• voice;
• likeness;
• performance; and
• event participation,

for charitable, educational, promotional, fundraising, reporting and community engagement purposes.

This may include use on:

• BSAPAC websites;
• newsletters;
• annual reports;
• grant applications;
• presentations;
• social media platforms;
• online videos;
• promotional material; and
• other digital or printed communication channels.

I/We acknowledge that no payment, royalty or further approval is required for such use.

10. Privacy and Personal Information

I/We acknowledge that BSAPAC may collect, store, use and disclose personal information provided through this application for purposes including:

• event administration;
• communication with performers;
• volunteer and participant management;
• compliance obligations;
• reporting requirements;
• charitable activities; and
• promotion of BSAPAC programs and initiatives.

I/We consent to BSAPAC contacting me/us through email, telephone, SMS or other electronic communication methods regarding this event and other BSAPAC activities.

Personal information will be managed in accordance with the BSAPAC Privacy Policy, as amended from time to time.

11. Social Media and Public Conduct

I/We agree to maintain respectful and appropriate conduct during the event and in any public or online communication relating to BSAPAC and its activities.

I/We will not publish or share content that is:

• defamatory;
• discriminatory;
• unlawful;
• misleading;
• offensive; or
• likely to negatively impact the reputation of BSAPAC, its volunteers, partners, performers or community.

BSAPAC reserves the right to take appropriate action, including withdrawal of participation, where conduct is inconsistent with BSAPAC values, policies or safety requirements.

12. Prohibited Items and Safety Requirements

I/We agree not to bring alcohol, illegal substances, weapons or dangerous items into event areas.

BSAPAC and its authorised representatives reserve the right to refuse entry, remove individuals or restrict participation where reasonably required for safety, security or compliance purposes.

13. Compliance with BSAPAC Policies

I/We acknowledge that participation in the event is subject to compliance with applicable BSAPAC policies, including:

• Privacy Policy;
• Child Safety Policy;
• Code of Conduct;
• Work Health and Safety requirements;
• Volunteer and Event Management procedures; and
• Venue requirements.

These policies form part of these Terms and Conditions and may be updated by BSAPAC from time to time.

14. Limitation of Liability

Nothing in these Terms and Conditions excludes, restricts or modifies any consumer guarantee, statutory right or legal protection that cannot lawfully be excluded under applicable Australian legislation.

To the fullest extent permitted by law, BSAPAC’s liability arising from participation in the event is limited to liability directly caused by BSAPAC’s negligence or unlawful conduct.

15. Governing Law

These Terms and Conditions are governed by the laws applicable in the Australian State or Territory where the event is conducted.

I/We agree to submit to the jurisdiction of the relevant courts of that State or Territory.

16. Entire Agreement and Acceptance

These Performer Participation Terms and Conditions, together with the performer application form and applicable BSAPAC policies, represent the entire agreement relating to participation in the event.

By submitting the application, I/we confirm that:

• I/we have read and understood these Terms and Conditions;
• I/we have authority to accept these terms on behalf of all performers in my/our group; and
• I/we agree to comply with all requirements set out above.